Part-Time Remote Operations

About the Role

We are seeking a highly organized, detail-oriented Part-Time Remote Operations & Administrative Assistant to support the day-to-day operations, vendor coordination, documentation, and light marketing efforts of a multi-location salon suite business.

This role is ideal for someone who is proactive, tech-savvy, and comfortable working independently while following structured approval processes. You will help research vendors, obtain quotes, coordinate services, organize information, and support operational and marketing initiatives.

Key Responsibilities

Operations & Vendor Support

• Research vendors and obtain competitive quotes (signage, repairs, equipment, services)
• Coordinate and follow up on maintenance and repair requests
• Assist with ordering supplies and equipment after approval
• Organize receipts, invoices, and expense documentation

Administrative & Documentation Support

• Assist with updating policies and operational documents
• Prepare documents for electronic acknowledgment and agreement
• Maintain accurate records and follow up on outstanding items

Systems, Automation & Technology

• Assist with configuring workflows in Make and Airtable
• Support setup and updates in business software (e.g., Quo)
• Update and maintain online directories and intercom system information

Marketing & Digital Support

• Research new lead sources and marketing opportunities
• Assist with creating flyers, signage, and facility guides
• Help set up and manage social media pages (Instagram)
• Support basic landing page creation and marketing campaigns

Required Qualifications

• Strong organizational and time-management skills
• Excellent written communication and follow-up
• High attention to detail and accuracy
• Ability to research, compare, and summarize information clearly
• Comfortable using Google Workspace (Docs, Sheets, Drive)
• Ability to manage multiple tasks independently in a remote environment

Preferred (Not Required)

• Experience in operations, property management, or administrative support
• Familiarity with Airtable, Make (Integromat), or similar automation tools
• Basic design experience using Canva or similar platforms
• Experience supporting marketing or social media initiatives

What We're Looking For

• Self-starter who takes initiative and follows through
• Comfortable working within approval-based processes
• Reliable, responsive, and organized
• Able to prioritize tasks and meet deadlines without micromanagement

Pay: $23.00 per hour

Expected hours: 15.0 – 25.0 per week

Work Location: Hybrid remote in Garden City, NY 11530